Erasmus+ for Staff (Outgoing)

Target Group

College Academic Staff: All academic staff members at Lietuvos inžinerijos kolegija (LIK HEI) employed under an employment contract have the right to apply for Erasmus+ teaching visits at foreign higher education institutions.

Teaching Visits Abroad

Teaching visits may only take place at foreign research and higher education institutions with which LIK HEI has concluded an Erasmus+ Inter-institutional Agreement and pre-agreed upon a teaching programme.

Duration of the Visit:

• In Programme Countries: The duration of physical mobility must be no less than 2 consecutive days and no more than 2 months (the recommended duration of a visit is up to 2 weeks).
• In Partner Countries: The duration of physical mobility must be no less than 5 consecutive days and no more than 2 months.

A teaching visit must include a minimum of 8 teaching hours per week (if the visit lasts between 6 and 12 days, the required number of hours for an incomplete week is calculated proportionally). If teaching and training activities are combined during the same visit, the minimum requirement is reduced to 4 teaching hours per week.

All outgoing and incoming staff members must be insured. Securing insurance coverage is the sole responsibility of the staff member. Insurance coverage must include health insurance. Personal liability insurance and accident insurance are recommended, but not mandatory.

Other / Blended Mobility

The College may also conduct blended mobility, combining physical mobility with a mandatory virtual component to facilitate e-learning exchanges and collaborative work. Blended Intensive Programmes (BIPs), comprising 5–30 days of physical mobility and virtual online collaboration of unspecified duration fall under this format. Furthermore, subject to specific requirements or in instances of force majeure, physical mobility may be replaced by virtual mobility.

Selection for Erasmus+ staff mobility is organized and conducted on a competitive basis to ensure equal opportunities for all academic and non-academic staff at Lietuvos inžinerijos kolegija. The selection process is organized by the International Relations Office, and applications are reviewed by a standing Staff Mobility Selection Committee appointed by order of the Director. Meetings are held no later than 3 working days after the application deadline, and candidates may be invited for an interview if necessary. Staff members are notified of the selection results individually via email, and those who disagree with the decision have the right to lodge an appeal within 2 working days.

Application Deadlines

The selection of staff to participate in the Erasmus+ mobility programme is organized and announced 4 times a year, depending on the funding allocation schedule. Information regarding calls for applications is disseminated through the International Relations Office and both academic and non-academic departments. In exceptional cases, when it is necessary to undertake urgent visits of strategic importance to the College or a department, or when additional funding becomes available, an extraordinary selection call may be announced.

Required Documents 

Staff members wishing to receive funding for a teaching or training visit must submit the following documents in accordance with established procedures:

• Application: A completed application for participation in the selection process, approved by their line manager (if working across multiple departments, by the heads of all relevant departments).
  Erasmus+ Application Form
• Invitation Letter: An official invitation letter from the receiving foreign institution or enterprise for a teaching or training visit.
• Teaching Mobility Agreement: A teaching programme completed in a foreign language detailing the topics of the lectures to be delivered.

All documents are submitted to the International Relations Coordinator, who verifies, initialises, and forwards them to the Committee. The required document forms are published on the LIK HEI intranet. Incorrectly or partially completed documents may be rejected without consideration.

Selection Criteria

Priority is given to candidates who:

• Will undertake teaching visits.
• Are participating in an Erasmus+ visit for the first time or less frequently over the past 2 years compared to other candidates.
• Hold primary employment at LIK HEI.

Exception: By decision of the Committee, priority criteria may be waived for staff travelling to research and higher education institutions within the ACE-2EU alliance, other strategically important institutions, or where the visit significantly contributes to enhancing internationalisation.

All academic, administrative, and non-academic staff employed under an employment contract at Lietuvos inžinerijos kolegija (LIK HEI) have the right to apply for Erasmus+ staff training (internship) visits.

The primary objective of this mobility is to foster the professional and personal competence development of LIK HEI staff, promote the acquisition of international experience, and encourage the application of best practices in daily operations. During these visits, staff members can familiarize themselves with the working methods of foreign partners, expand institutional collaboration, and contribute to enhancing the internationalisation of studies and operations at LIK HEI.

For training visits, staff members may travel to foreign higher education institutions holding an Erasmus Charter for Higher Education (ECHE), as well as enterprises or organisations located in EU Member States, third countries associated to the Programme, or third countries not associated to the Programme. EU institutions and other specialized EU agencies are ineligible to serve as receiving host institutions for training mobility.

The duration of physical mobility in Programme and Partner countries must be no less than 5 consecutive days and no more than 2 months (the recommended duration of a visit is up to 2 weeks).

Shadowing

On-the-job training, during which a LIK HEI staff member observes the daily work, process management, and applied methodologies of a counterpart at a foreign partner institution or enterprise. This format enables the acquisition of practical experience, comparison of operational processes, and implementation of effective solutions within one's own department.

International Staff Weeks

Participation in international staff training weeks (Staff Training Weeks) organized by foreign higher education institutions or organizations. This provides an excellent opportunity to establish new international contacts, present LIK HEI, engage in discussions, and participate in joint activities with colleagues from various countries.

Search for international staff week offers and programmes here: http://staffmobility.eu/staff-week-search

Training and Workshops

Participation in specialized professional development courses, seminars, or practical workshops abroad aimed at developing specific professional or general competencies.
Note: In accordance with Erasmus+ regulations, funding is strictly not granted for attendance at scientific conferences.

Selection for Erasmus+ staff mobility is organized and conducted on a competitive basis to ensure equal opportunities for all academic and non-academic staff at Lietuvos inžinerijos kolegija. The selection process is organized by the International Relations Office, and applications are reviewed by a standing Staff Mobility Selection Committee appointed by order of the Director. Meetings are held no later than 3 working days after the application deadline, and candidates may be invited for an interview if necessary. Staff members are notified of the selection results individually via email, and those who disagree with the decision have the right to lodge an appeal within 2 working days.

Application Deadlines

The selection of staff to participate in the Erasmus+ mobility programme is organized and announced 4 times a year, depending on the funding allocation schedule. Information regarding calls for applications is disseminated through the International Relations Office and both academic and non-academic departments. In exceptional cases, when it is necessary to undertake urgent visits of strategic importance to the College or a department, or when additional funding becomes available, an extraordinary selection call may be announced.

Required Documents 

Staff members wishing to receive funding for a teaching or training visit must submit the following documents in accordance with established procedures:

• Application: A completed application for participation in the selection process, approved by their line manager (if working across multiple departments, by the heads of all relevant departments).
  Erasmus+ Application Form 
• Invitation Letter: An official invitation letter from the receiving foreign institution or enterprise for a teaching or training visit.
• Teaching Mobility Agreement: A teaching programme completed in a foreign language detailing the topics of the lectures to be delivered.

All documents are submitted to the International Relations Coordinator, who verifies, initialises, and forwards them to the Committee. The required document forms are published on the LIK HEI intranet. Incorrectly or partially completed documents may be rejected without consideration.

Selection Criteria

Priority is given to candidates who:

• Will undertake teaching visits.
• Are participating in an Erasmus+ visit for the first time or less frequently over the past 2 years compared to other candidates.
• Hold primary employment at LIK HEI.

Exception: By decision of the Committee, priority criteria may be waived for staff travelling to research and higher education institutions within the ACE-2EU alliance, other strategically important institutions, or where the visit significantly contributes to enhancing internationalisation.

A fixed support rate is allocated for subsistence costs (daily allowance), which depends on the destination country and the actual number of physical mobility days (activity days and paid travel days). Expenses are calculated according to the rates approved in the ‘Erasmus+’ Programme Guide for the specific grant year.

During a standard visit, if necessary, up to 2 additional paid travel days may be allocated for travel (1 day prior to the activity and 1 day after the activity).

A fixed amount is allocated to cover travel expenses, calculated based on the distance between the place of departure and the place of activity, as well as the chosen mode of travel (green or non-green). The travel distance is determined using the European Commission’s distance calculator.

Green travel is defined as a mode of travel where low-emission means of transport such as trains, buses, or car-pooling (when more than one participant travels in the same car) are used for the main part of the journey (more than half of the route).

Important: Travel by ship/ferry is not considered a green mode of transport.

When opting for green travel, the staff member may be awarded:

• Additional individual support to cover travel day expenses up to 6 paid travel days may be allocated (up to 3 days prior to the activity and up to 3 days after it).
• A higher fixed travel expense rate in accordance with the Erasmus+ Programme Guide.

When accounting for green travel, the staff member must provide travel supporting documents (tickets) or a completed declaration of honour.

Additional support for staff with special needs: Teaching and administrative staff with special needs have the right to apply for additional funding to cover actual expenses. No later than 6 weeks prior to the start of the mobility, the staff member submits an application specifying the estimated amount and reasons, along with a medical certificate summary, to the International Relations Office.

Upon completion of the mobility visit, the staff member must submit invoices and proof of payment confirming the actual expenses and their payment.